Administrative Finance Assistant
iDE, Nepal
Job Description
For 39 years, iDE has been a leader and pioneer in market-based approaches to development, helping more than thirty million people navigate their way out of poverty. We strongly believe that markets are the most powerful force for a significant, widespread, and lasting impact on rural prosperity. iDE’s mission is to create income and livelihood opportunities for poor rural households. Our track record speaks for itself as we have increased the average annual household income of the people, we reach by $220. Stemming from our research and development, we design products and business models to give communities and rural businesses the tools to increase their incomes and improve their well-being. iDE is a 501(c)(3) non-profit based in Denver, USA, with an annual budget of $ 33.5 million, over 1,000 staff in 14 offices globally, and funding since inception from more than 150 donors. iDE currently operates 11 country programs in Asia, Africa, and Latin America.
iDE has been working in Nepal since 1992. From irrigation and good quality seeds to, more recently, rural collection centers where farmers can sell their produce, we provide simple innovations that help rural communities get out of poverty and adapt to climate change.
iDE is recruiting an Administrative amp; Finance Assistant for multiple projects for its Nepal Regional Office in Nepalgunj, Banke.
Job Summary:
Under the overall supervision of Grants amp; Compliance Lead amp; direct supervision of the admin amp; finance Officer, the Administrative and Finance Assistant will work amp; liaise closely with iDE Operations, Finance amp; Compliance team with regard to the full implementation of standard iDE Nepal policies and procedures in the fields of procurement, logistic, administration and Finance. S/He needs to support regional Finance amp; Admin Officer for day-to-day book keeping, office administration, procurement, and logistics activities with under Nepaljung office.
Major duties and responsibilities:
Administration:
- Assist Admin and Finance team for efficient and effective general
administration management. - Ensure well-established and maintained documentation filing systems for
office correspondence and admin and log related official documents. - Coordinate and maintain stock of stationery and office supplies at the iDE regional office Nepaljung.
- Support to program staff during program activities delivery at regional amp; district level as amp; when required.
- Assist the Finance amp; admin officer for hotel booking amp; Fleet Management which includes vehicle request management, repair and maintenance, Insurance, renewal etc. for district amp; regional level.
- Assist the Sr. Admin amp; HR Officer for the Asset and Inventory Management and its record keeping.
- Collect the procurement plan from the program and make necessary
arrangements for the procurement of goods and services as per the
procurement plan under the guidance of the admin amp; procurement unit. - Assist the Finance amp; admin officer to maintain up-to-date procurement files
based on PR/PO numbers - Focal person for collection and reporting of staff time sheet, leave record to central office in monthly basis related with regional office Nepaljung
Financial:
- Assist program team to ensure all required documents and Code before
submit finance for the settlement - Collecting amp; reviewing of VAT invoices amp; submit to country office for VAT refund purpose
- Oversee the timely payment of recurring expenses (supplies, utilities, communications, etc.)
- Manage petty cash as per iDE Nepal petty cash policy
- Ensure timely payment of taxes and its reporting to the IRD and the Country Office.
- Ensure compliance with donor and iDE Nepal regulations has been dully followed
- Ensure that all relevant business transactions are transparent
and in compliance with iDE Nepal amp; donor policies and full set of supporting documents are maintained/collected before making payment - Preparation of journal voucher in FAMAS system as per assigned project
Requirements
Knowledge amp; Experience:
Work Experience
- Graduate with at least 3 years of professional experience in administration amp; finance department specifically in an International NGO
- In-depth understanding of bookkeeping, Logistic management amp; administrative management
- Hands-on experience in development sectors and familiar with various donors’ rules and regulation
- Strong analytical skills. Detail-oriented and able to work and interpret figures and other financial information
- High priority will be given to the local candid