Administrative Finance Officer (AFO)
iDE, Nepal
Job Description
International Development Enterprises (IDE) Nepal, is an International NGO with market-based agriculture and WASH development program in Nepal. iDE has been working in Nepal since 1992. From irrigation and good quality seeds to, more recently, rural collection centers where farmers can sell their produce, we provide simple innovations that help rural communities get out of poverty and adapt to climate change. iDE is recruiting an Administrative amp; Finance Officer (AFO)
Job Description and Person Specification
Job Title:
Administrative amp; Finance Officer (AFO)
Effective date
1 August 2023
Department:
Finance and Administration
Job Family:
Finance
Reports to:
Grants and Compliance Lead
Grade:
TBD
Location:
Regional Office, Nepalgunj
Travel
Field and partner NGOs periodically
Role Overview:
Under the overall supervision of Finance and Admin Director and direct supervision of Grants amp; Compliance Lead and dotted line supervision of Regional Program Manager Nepalganj, AFO will work amp; liaise closely with iDE Operations, Finance amp; Compliance team with regard to the full implementation of iDE Nepal's standard policies and procedures in the fields of procurement, logistic, administration, finance, PNGOs management amp; program implementation.
Key Accountabilities / Responsibilities
Key Activities
- Financial Management
- Administrative
- Accounting for all financial incoming and outgoing financial transactions at the International Development Enterprise Nepal, Regional office Nepalgunj
- Forecast (liquidation plan) and request cash transfers from Kathmandu to ensure adequate supply of funds of the regional office and other district office's level, established standard procedures of the issue of funds for program implementation at field level.
- Support partner NGO and reviews their system and train/coach them for the improving their financial management and capacity building.
- Review and finalize partner NGO monthly financial reports against approved budget ensuring that local/national laws and regulations of the Government of Nepal has been duly fulfilled.
- Produce monthly financial reports to country office according to established procedures and submit a soft copy and hardcopy within given dates of every month.
- Maintain an external backup of the financial data on a regular basis, at least weekly.
- Ensure compliance of local laws and donor requirements of regional office, sub offices and responsible partners NGOs
- Timely collection and payment of bills/invoices and settlement of advances, liabilities, and receivables.
- Orienting the iDE's policies to regional office/sub office/NGO staff and ensure the policies are followed at all levels.
- Be responsible to make sure that all financial documents are kept safe and secure in regional office and PNGO premises.
- Maintenance of the time sheet and leave records of regional offices in coordination with the HR department.
- Management and operations of iDE vehicles at regional offices properly.
- Responsible for procurement, inventory management, logistic support at district and regional level as per approved threshold limit
- Coordinate and liase with auditors for conducting the audit at regional offices smoothly.
- Establish and maintain the standard filing system in regional office.
- Management of safety and security.
Key Relationships to reach solutions
Internal (to IDE or team)
External
All departments of iDE Nepal Regional Office and Country Offices and implementing Partner
NGOs, INGOs, Government Line Agencies, Alliances and other stakeholders
Requirements
Person Specification
Required Education amp; Certifications, Experience and exposure
- Bachelor's degree in business studies/Business administration/Business management with at least 3 years of professional experience in administration amp; finance department. Priorities shall be given for the candidates having experience in INGOs.
- Handful experience of FAMAS accounting software.
- In depth understanding of bookkeeping, logistic management, administrative management amp; internal control system.
- Hands on experience on development sectors and familiar with various donors’ rules and regulation
- Strong analytical skills. Detail oriented and ability to work and i